Prosurf See Prosurf in action

From RFQ to
Bid Evaluation.

Without the procurement chase.

Prosurf follows up with vendors across voice and email, collects quotations and prepares them for technical and commercial evaluation.

See Prosurf in action
Communication timelineProsurf
Prosurf vendor communication timeline showing calls, emails and quotation activity
Terms & RiskProsurf
Prosurf Terms and Risk view comparing commercial terms across vendors
Commercial Bid EvaluationProsurf
Prosurf Commercial Bid Evaluation comparing vendor pricing item by item

Sending the RFQ
is the easy part.

Then begins the chase.

Receipts. Reminders. Promised dates. Revised attachments. And finally, pages of quotations to compare.

Prosurf takes over from there.

Vendor follow-up

The chase,
handled.

Voice and email agents follow up with vendors, capture commitments and keep every RFQ moving.

Call Agent

Calls vendors.
Captures the outcome.

Confirms RFQ receipt, follows up on pending quotations and records every commitment.

Call completed
Quote expected tomorrow Recording · Transcript · 01:12

Evaluation

Quotes are in.
Time to compare.

Prosurf reads vendor quotations, structures the information and prepares it for technical and commercial evaluation.

Commercial Bid Evaluation
Commercial Bid Evaluation in Prosurf comparing pricing, delivery and payment terms

Technical Bid Evaluation

Technical responses and deviations, without the spreadsheet marathon.

See how every vendor responds to each technical requirement, with the supporting comment beside it.

Technical Bid Evaluation in Prosurf showing compliant and non-compliant vendor responses

Recommended evaluation
based on your criteria.

Prosurf builds the comparison.
Your team makes the judgment.

Don’t trust the AI. Verify it.

Click the answer.
See the evidence.

Every extracted value links back to the vendor quotation it came from. See the document, page and source behind every comparison.

Source traceability
Prosurf traceability view linking a commercial evaluation value to its source quotation page
VendorDocumentPageSource

Secure by design.

Commercially sensitive procurement data stays protected and auditable.

Customer-isolated dataSeparated by customer.

EncryptedIn transit and at rest.

No model trainingYour data stays yours.

AuditableRevisions and actions remain traceable.

Designed to work alongside your ERP. Not replace it.

Frequently asked questions

Prosurf,
clearly explained.

What does Prosurf do?

Prosurf follows up with vendors, collects quotations and prepares them for technical and commercial evaluation.

How does Prosurf follow up with vendors?

Prosurf uses voice and email agents to confirm RFQ receipt, follow up on quotations, understand vendor responses and capture submission commitments.

Can Prosurf prepare technical and commercial bid evaluations?

Yes. Prosurf structures technical responses, deviations, commercial terms and pricing vendor by vendor, making technical and commercial bid evaluation faster and easier.

Does Prosurf replace our ERP?

No. Prosurf is designed to work alongside your ERP, handling the vendor follow-up, quotation collection and evaluation workflows around it.

Can users trace values back to vendor documents?

Yes. Extracted values can be traced back to the source vendor document and page, so your team can verify the information behind the comparison.

Can we control how Prosurf follows up with vendors?

Yes. Follow-up frequency, timing and escalation rules can be configured around your procurement process.

Is our data used to train AI models?

No. Customer data is not used to train AI models.

Stop chasing quotations.
Start evaluating them.

Give your procurement team more time to evaluate, negotiate and decide.

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